A Complete Guide to NetSuite Inventory Management

Inventory management is a multifaceted aspect of business that plays a pivotal role in tracking and controlling the flow of goods from procurement to customer fulfilment. Striking a delicate balance between having enough stock to meet customer demand and avoiding excess inventory is the primary objective. 

In this guide, we will delve into the intricate challenges of inventory management, explore the different types of inventory, explore the role of NetSuite in inventory management, discuss various inventory management techniques, and examine the benefits and features of NetSuite Inventory Management.

What is Inventory Management

Inventory management is the process of overseeing and controlling a company's stock of goods. It involves efficiently handling the ordering, storage, and usage of inventory to ensure that optimal levels are maintained. The primary goals of inventory management are to minimise carrying costs, prevent stockouts or overstock situations, and enhance overall operational efficiency.

Why is Inventory Management important

Inventory management is vital to a company’s health because it helps make sure there is rarely too much or too little stock on hand, limiting the risk of stockouts and inaccurate records.

In addition, effective inventory control allows an organisation to record their historical inventory levels. This allows an organisation to engage in forecasting and planning, which further delivers cost savings as stock can be bought when prices are at their lowest.

In the long term, functional inventory management improves a company's profitability. The reduction in waste, lost stock and overstocking reduces the operational costs allowing a company to reap greater profits.

Challenges of Inventory Management

Effective inventory management faces numerous challenges, including issues such as having too much or too little stock, discrepancies between recorded and actual stock levels, unorganised storage, and untimely deliveries. 

Additionally, the dynamic nature of customer demand and supply chain fluctuations can pose significant challenges for businesses striving to maintain optimal inventory levels.

One of the primary challenges is the difficulty in striking the right balance between demand and supply. Too much stock can lead to increased storage costs, wastage, and the risk of obsolescence, while too little stock can result in stockouts, dissatisfied customers, and lost sales opportunities. 

Mismatch between actual stock levels and records, untimely deliveries, and disorganised storage further compound these challenges.

To address these challenges effectively, businesses need robust inventory management systems that provide real-time visibility, accurate tracking, and data-driven insights into their stock levels and supply chains.

Different Types of Inventory

There are twelve distinct types of inventory, each serving a specific purpose in the overall supply chain. These include raw materials, work-in-progress, finished goods, safety stock, packing materials, cycle inventory, and more. 

While some terminologies may vary across industries and regions (such as the use of "stock" in the U.K.), the fundamental principles of inventory management remain consistent.

Understanding NetSuite

NetSuite, a cloud-based ERP system managed by Oracle, offers a comprehensive solution for businesses seeking efficient inventory management. 

It integrates financials, customer relationship management, and more within a single platform, providing benefits such as time savings, increased visibility of financials, and advanced data analytics.

Advantages of Cloud-based Inventory Management Software

Cloud-based ERP systems, including NetSuite, have gained popularity due to their simplicity, scalability, and security. By outsourcing hardware management to the vendor, organisations eliminate the need for substantial physical infrastructure investments. Inventory management software is the latest too

The cloud-based approach also ensures that software updates and security measures are seamlessly integrated, safeguarding against cyber threats.

If you want to find out more about NetSuite and how it may benefit your organisation, please contact us.

NetSuite Inventory Management Features

NetSuite Inventory Management software provides a real-time view of inventory across multiple locations and sales channels. This visibility allows businesses to optimise their stock levels, freeing up cash while avoiding stockouts. NetSuite inventory control has numerous features, including:

1. Item Visibility: NetSuite automates inventory tracking across multiple locations, ensuring accessibility for the entire organisation.

2. Replenishment: The system uses historical and seasonal sales data, average lead time, and current supply to manage item reorder points, automatically generating tasks and alerts for the purchasing manager.

3. Cycle Counting: NetSuite's Smart Count feature tracks inventory cycles, reducing waste and improving efficiency through accurate measurement.

4. Multi-location Fulfillment: NetSuite allows organisations to track inventory levels across multiple locations, warehouses, and channels.

5. Real-Time Data: The system provides up-to-date data reporting for informed decision-making.

6. Demand Planning and Forecasting: NetSuite ERP offers tools for demand planning and forecasting, helping businesses optimise inventory levels based on historical data and anticipated demand.

NetSuite Inventory Management Guide

To effectively utilise NetSuite inventory management software, organisations must choose a suitable strategy. Different approaches include:

1. ABC Analysis: Classifying items based on demand, cost, and risk, allowing for targeted control and analysis.

2. Just-in-Time Management: Minimising inventory carrying costs by maintaining low stock levels and using small, quickly produced batches.

3. Economic Order Quantity (EOQ): Determining the optimal order quantity to minimise total inventory costs, assuming constant consumer demand.

4. Safety Stock Management: Prioritising a stock buffer to mitigate uncertainties and potential disruptions in supply chains.

5. FIFO and LIFO: Managing stock based on the order of receipt (FIFO) or the assumption that the most recently purchased inventory is the most expensive (LIFO).

Benefits of NetSuite Inventory Management

NetSuite offers numerous benefits, making it a preferred choice for organisations aiming to streamline their inventory processes:

1. Real-Time Visibility: NetSuite provides a real-time view of inventory across all locations and channels, enabling organisations to make informed decisions promptly.

2. Cost Savings: By optimising stock levels and automating processes, NetSuite helps businesses reduce excess inventory costs, storage expenses, and manual labor.

3. Efficiency Enhancement: The automation of inventory tracking, replenishment, and cycle counting minimises manual errors, improving overall operational efficiency.

4. Scalability: NetSuite's cloud-based architecture allows organisations to scale their operations easily by adding modules and capabilities as needed.

NetSuite Warehouse Management

NetSuite Warehouse Management System (WMS) is an integral part of the NetSuite ecosystem, streamlining warehouse operations and enhancing efficiency. Key features include:

1. Mobile RF Barcode Scanning: Utilising mobile devices for barcode scanning, reducing errors and improving accuracy in warehouse operations.

2. Defined Strategies for Putaway and Picking: Implementing efficient strategies for the placement and retrieval of items within the warehouse.

3. Task Management: Streamlining tasks associated with receiving, putaway, picking, and packing to minimise manual processes.

4. Inbound Logistics: Especially relevant for organisations using FIFO or LIFO inventory management approaches, inbound logistics ensures items are stored optimally within warehouse space.

Vendor Management System

NetSuite's Vendor Management System centralises supplier data, streamlining relationships by storing contracts, item and pricing information, financials, and more in one accessible location. 

This system makes it easy to maintain and assess supplier relationships, ensuring transparency and efficiency in the procurement process.

NetSuite Order Fulfilment

Effective inventory management extends to order fulfilment tracking, ensuring visibility from start to finish in the supply chain. NetSuite's Order Fulfilment feature complements inventory management, providing a seamless process for managing customer orders.

The Importance of Data Analytics in Inventory Management

In the ever-shifting landscape of business and charities, data analytics has become an indispensable tool within inventory management systems. NetSuite's advanced data analytics capabilities empower organisations to derive actionable insights from their inventory data. 

By analysing historical trends, seasonal variations, and customer behaviour, organisations can make informed decisions regarding stocking levels, order quantities, and strategic planning.

Predictive analytics further enhance forecasting accuracy, enabling organisations to proactively address changes in demand patterns.

The Role of Artificial Intelligence in Inventory Optimisation

As technology continues to advance, artificial intelligence (AI) has emerged as a transformative force in inventory optimisation. NetSuite leverages AI to analyse vast datasets and predict future demand with unprecedented accuracy. 

Algorithms can automate replenishment tasks, and optimise inventory levels in real-time. This not only enhances operational efficiency but also minimises the risk of stockouts and overstock situations, contributing to cost savings and improved customer satisfaction.

Environmental Sustainability in Inventory Management

In the contemporary business landscape, environmental sustainability is gaining prominence. NetSuite supports organisations in aligning their inventory management practices with sustainability goals. 

By optimising supply chain processes, reducing waste, and implementing eco-friendly packaging solutions, businesses can contribute to environmental conservation. NetSuite's reporting capabilities also enable organisations to track and measure their carbon footprint, fostering a commitment to sustainable business practices.


NetSuite's Inventory Management system offers a robust solution for businesses seeking to optimise their inventory processes. 

By providing real-time visibility, automating tracking, and offering features like demand planning, warehouse management, and advanced analytics, NetSuite empowers organisations to enhance efficiency, reduce waste, and adapt to changing market demands.

Whether implementing ABC analysis, Just-in-Time Management, or other inventory management techniques, NetSuite serves as a powerful back-end system to support diverse strategies and ensure a streamlined inventory management process. 

With a comprehensive set of features and benefits, NetSuite empowers organisations to make data-driven decisions, reduce costs, and stay ahead in today's dynamic business environment.

As businesses continue to evolve, NetSuite's scalability, flexibility, and integration of emerging technologies like AI position it as a valuable tool for effective and efficient inventory management. 

The commitment to environmental sustainability further highlights NetSuite's role in fostering responsible and forward-thinking business practices. Where adaptability is key, NetSuite stands as a reliable partner, enabling organisations to navigate the complexities of inventory management with agility and resilience. 

Applying the full array of NetSuite's Inventory Management Capabilities to an organisation often requires a mixture of NetSuite experience and a focus on outcome. 

Our NetSuite consultants have both the technical expertise and the positive drive to help our clients adopt NetSuite as their operational backbone. From training to project delivery, contact us if you want to find out more about what we can do for you.

The Future of Inventory Management: Emerging Trends and Innovations

Looking ahead, the landscape of inventory management is poised for continued evolution, driven by emerging trends and technological innovations. Understanding these developments is crucial for businesses seeking to stay at the forefront of efficient inventory management practices.

1. Blockchain in Supply Chain: The integration of blockchain technology holds the potential to revolutionise supply chain transparency and traceability. By leveraging blockchain, businesses can create an immutable ledger that records every transaction and movement within the supply chain. This ensures transparency, reduces the risk of fraud, and enhances the authenticity of product information.

2. Internet of Things (IoT) Integration: The Internet of Things (IoT) is increasingly becoming a game-changer in inventory management. IoT devices, such as RFID tags and sensors, can provide real-time tracking and monitoring of inventory throughout the supply chain. This data-driven approach enables businesses to make more informed decisions, optimise stock levels, and enhance overall efficiency.

3. Robotics and Automation: Robotics and automation are transforming warehouse operations. Automated guided vehicles (AGVs) and robotic arms streamline processes such as picking, packing, and stacking, reducing manual labor and improving accuracy. The synergy between humans and robots optimises productivity and minimises errors.

4. Predictive Analytics for Demand Forecasting: Advanced analytics, including predictive analytics, play a pivotal role in anticipating future demand patterns. By analysing historical data, market trends, and external factors, businesses can proactively adjust their inventory levels, ensuring they meet customer demand while minimising excess stock.

5. Augmented Reality (AR) for Order Picking: Augmented Reality is enhancing the order picking process in warehouses. AR devices guide warehouse staff in real-time, displaying relevant information and instructions for efficient picking and packing. This technology reduces errors, accelerates order fulfillment, and enhances overall productivity.

6. Collaborative Supply Chain Platforms: Collaborative supply chain platforms bring together suppliers, manufacturers, and distributors on a unified digital platform. This facilitates real-time communication, data sharing, and collaborative decision-making, fostering a more responsive and agile supply chain ecosystem.

7. Sustainable Practices in Inventory Management: Environmental sustainability is increasingly becoming a focal point for businesses. Adopting eco-friendly packaging, optimising transportation routes to reduce carbon emissions, and incorporating circular economy principles contribute to sustainable inventory management practices.

8. Machine Learning for Dynamic Reorder Points: Machine learning algorithms analyse historical data, supplier performance, and market trends to dynamically adjust reorder points. This enables businesses to adapt to changing demand patterns, supplier reliability, and market fluctuations, optimising inventory levels for cost-effectiveness.

9. Voice-Activated Technology in Warehousing: Voice-activated technology is gaining traction in warehouse operations. Warehouse staff can use voice commands to receive instructions, update inventory statuses, and communicate hands-free, improving efficiency and reducing the need for manual data entry.

10. 3D Printing for On-Demand Manufacturing: 3D printing is reshaping on-demand manufacturing. Businesses can use 3D printing to produce spare parts and components on-site, reducing the need for extensive stockpiles of spare inventory. This approach enhances flexibility, reduces waste, and supports a more sustainable supply chain.

In conclusion, the future of inventory management is marked by an integration of cutting-edge technologies and a commitment to sustainability. 

Organisations that embrace these emerging trends and innovations will be better positioned to navigate the complexities of the modern supply chain, adapt to changing market dynamics, and foster efficiency and sustainability in their inventory management practices. 

As the landscape continues to change, staying informed about these trends will be paramount for businesses seeking a competitive edge in the realm of inventory management.

If you want to learn more, please contact us.

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